Location: Teesport

Pay: £7.55 per hour

Job Description:

The Business Administration Apprentice will support the smooth running of day-to-day office operations. The role involves working closely with project teams, operations staff, compliance, and management to ensure essential administrative, organisational, and communication tasks are carried out efficiently. This apprenticeship is ideal for someone who is organised, motivated, and keen to learn how a large-scale regeneration and infrastructure organisation operates behind the scenes.

Key Responsibilities
General Administration

• Supporting office operations by managing emails, calls, and general enquiries
• Filing, scanning, photocopying, and maintaining digital and paper-based records
• Preparing and updating documents, spreadsheets, and internal reports

Project and Operations Support

• Assisting with documentation for ongoing construction, redevelopment, and infrastructure projects
• Updating internal systems with project progress notes, contractor details, and meeting actions
• Helping coordinate information between departments such as operations, compliance, health and safety, and site management

Compliance and Health and Safety Administration

• Assisting with compliance documentation such as permits, site access records, contractor paperwork, and safety forms
• Maintaining accurate logs for visitors, suppliers, and on-site personnel
• Ensuring documents meet organisational and regulatory standards

Scheduling and Communication

• Booking meetings and supporting diary management for team members
• Preparing meeting notes, agendas, and distributing information to relevant stakeholders
• Liaising with contractors, suppliers, and internal colleagues when required

Data Management

• Updating databases with site, project, and compliance information
• Ensuring accurate and secure data entry across internal systems

Person Specification

Essential

• Good communication skills, both written and verbal
• Strong organisational skills and attention to detail
• Willingness to learn and take initiative
• Ability to work independently and as part of a team
• Confident using basic IT systems including Microsoft Office (Word, Outlook, Excel)

Desirable

• Interest in administration, project coordination, or working within a large industrial or construction-focused organisation
• Professional attitude and ability to handle confidential information

What the Apprenticeship Offers

• A nationally recognised Business Administration qualification
• Hands-on experience within a major regeneration and infrastructure environment
• Support, training, and mentoring from experienced administrative and project staff
• Opportunity to develop skills in compliance, project coordination, communication, and business systems